The Club is run as a not for profit organisation managed by a dedicated committee of elected volunteers.
The committee meets on a regular basis every few weeks. The committee is elected at the AGM which is held each November, and everyone is invited to attend. If the post of any Officer or Committee member should fall vacant after such an election, the Committee shall have the power to fill the vacancy.
If you are interested in joining the committee, have skills that the club may find useful or just want to get more involved please speak to Sarah Buchan.
The Committee has the authority to appoint a Head Coach and Assistant Coach(es) with the appropriate qualifications and experience. Conditions of appointment and expenses are by mutual agreement. The Coaches have no financial control but do have open access to the Committee
From time to time we hold fundraising events and have club outings. To enable us to keep you informed of these events and to ensure you receive up to date squad mailings please ensure your email address is included on the club application form and always let us know if you change your contact details.
Most of the general information distributed is also put onto the notice board, so it is advisable that parents also regularly check the notice board, located to the left of the door as you enter the Victory, North Walsham.
Chairperson – Sarah Buchan
Membership Secretary – Jane Bussey
Welfare Officer – Louise Harris
The rest of the Committee:
Treasurer – Jane Bussey
Secretary – Fiona O’ Hara
Fixtures Secretary – Sandra Claxton
Welfare & Training – Louise Harris
2nd Welfare Officer – Amanda Haslam
Norfolk County Rep. – Becky Horne
Swim Mark Accreditation – Co-Ordinator – Guy Metcalf
Kit Ordering – Louise Harris
Website & Social media – Stuart Dyble
Front Desk & General Committee – Paul Gibbons
Squad 1 & 2 Rep – Amanda Haslam
Squad 3 & 4 Rep –
Bridging & Development Rep – Leah Shaw
Masters & Triathlon – Guy Metcalf
Where we swim
The Victory Swim & Fitness Centre, North Walsham
We use the 25 metre 6 lane level deck pool. This is where the majority of our swim training takes place.
Aylsham High School
We run our Learn to Swim lessons and our Bridging Squad for developers from here. Once our Bridging Squad swimmers reach ASA stage 6 they will be ready to join the main club over at the Victory swimming pool.
Details of training days and times can be found on our squads and swimming times page
- You can download our welcome pack here. Much of the information is also contained on this website.welcome pack new NNVSC Welcome Pack 03.02.16 (1)
Codes of conduct
Code of Conduct for Swimmers
- Acceptance to the Club is at the discretion of the Committee and Head Swimming Coach.
- Squad fees are payable for all swimmers on commencing training with North Norfolk Vikings Swimming Club, even if this predates the submission of the membership document.
- Swimmers must respect the rights, dignity and worth of every person using the facilities at The Victory or any other venue when representing the NNV Swimming Club.
- When any Swimmer is training, they must not interfere or disrupt in any way or form with personnel employed by the Centre or activities taking place on the premises.
- Swimmers must consistently display high personal standards and project a favourable image of the North Norfolk Vikings Swimming Club and the sport of swimming. Swimmers must not smoke, drink alcohol, or take drugs whilst representing the North Norfolk Vikings Swimming Club. Violation of this will result in immediate suspension from the Club.
- After squad/group allocation, swimmers must accept the challenge of belonging to that group; show a commitment to work towards their goals and to commit themselves to attendance at training.
- Swimmers who are injured may only take part in a training session after consultation with the coach and as long as they don’t disrupt or prevent the rest of the squad training.
- A swimmer may only take part in a land training session as long as they are doing the water session, unless it has been agreed with the coach prior to that session.
- Training fees are payable in advance at the beginning of each month. Failure to do so may mean swimmers denied access to training sessions until the arrears are paid in full.
- One month’s written notice of resignation or withdrawal from the Club is required, accompanied by any outstanding fees, and should be addressed to the Committee Chairman.
Code of Conduct for Parents
Parents are expected to:
- Complete and return the Health and Photography consent forms, as requested by the club and detail any health concerns relevant to the child on the consent form. Any changes in the state of the child’s health should be reported to the coach prior to coaching sessions. Ensure the club has up to date contact details for you and any alternative person.
- Deliver and collect the child punctually to and from coaching sessions/swim meets. Please inform either a member of the coaching staff or the front club desk if there is an unavoidable problem. If the club changes your child’s lane and coaching times, please remember that the change is to provide appropriate levels of training and enable your child to progress; it should be encouraged at all times.
- Ensure that your child is properly and adequately attired for the training session/event including all required equipment i.e. goggles, hats etc.
- Inform club desk/coach before a session if your child is to be collected early from a coaching session/meet and if so by whom.
- Encourage your child to obey the rules.
- Instil in your child that they can only do their best.
- Behave responsibly as a spectator at training/meets and treat swimmers, coaches, committee members and parents with due respect.
- Ensure that they do not use inappropriate language within any swimming environment.
- Show appreciation and support your child and all team members.
- Ensure that your child’s nutritional needs are meet.
- Support the club’s committee appropriately and raise any concerns via the club front desk. Details of the clubs Welfare Officer can be found on the club notice board.
- Support the club coaches, accepting that club coach has overall responsibility for training sessions, and that the team manager takes overall responsibility for children’s welfare at competitions.
- Training fees are payable in advance at the beginning of each month. Failure to do so may mean swimmers denied access to training sessions until the arrears are paid in full.
- One month’s written notice of resignation or withdrawal from the Club is required, accompanied by any outstanding fees, and should be addressed to the Committee Chairman.
Code of Conduct for Swimming Coaches, Teachers & Volunteers
This Code is an extension to the ASA Code of Ethics. Both should be followed.
The Teacher/Coach/ Volunteer must:
- Put the well-being, health and safety of members above all considerations including developing performance.
- At all times adhere to the ASA Code of Ethics, Rules and Laws.
- At all times adhere to the ASA Child Safeguarding Policy and Procedures.
- Consistently display high standards of behaviour and appearance.
- Treat all swimmers with respect and dignity, value their worth and treat everyone equally, recognising their needs and abilities within the context of their sport.
- Develop an appropriate working relationship with swimmers based on mutual trust and respect.
- Meet the ASA commitment to equality, diversity and inclusion.
- Always place the well-being, health and safety of swimmers above all other consideration including developing performance.
- Always ensure that all teaching, coaching and competition programmes are appropriate for the age, ability and experience of the individual swimmer.
- Always identify and meet the needs of the individual swimmer as well the needs of the team/squad.
- Be fair and equal in team and training squad selection.
- Never exert undue influence to obtain personal benefit or reward. In particular, coaches must not use their position to establish or pursue a sexual or improper relationship with an athlete or someone close to them.
- Encourage and guide swimmers to accept responsibility for their own behaviour and performance.
- Continue to seek and maintain their own professional development in all areas in relation to coaching and teaching children.
- Treat all information of a personal nature about individual swimmers as confidential, except in circumstances where to do so will allow the child to be placed at risk of harm or continue to be at risk of harm.
- Encourage all swimmers to obey the spirit of the rules and laws both in and out of the pool.
- Co-operate fully with other specialists (e.g. other coaches, officials) in the best interests of the swimmer.
- Never encourage or condone swimmers, volunteers, officials or parents to violate the rules of the club or the sport and report any violations appropriately.
- Observe the authority and the decision of the officials and only question those decisions in the appropriate manner.
- Treat all competitors and other club teams with respect, whether that is in victory or defeat and encourage all team members and fellow club members to do the same.
- Refer all concerns of a child safeguarding nature in line with the club/ASA safeguarding children policy.
Equality, Diversity and Inclusion
- The ASA and British Swimming have committed themselves to tackling forms of discrimination and to strive to become inclusive of all those who want to participate in swimming (as competitors, officials, coaches and administrators) irrespective of their race, gender, disability, age, sexual orientation and faith and ability.
- This code of conduct includes the Association’s commitment to address equality, diversity and inclusion in swimming.
The Association will not tolerate:
a) Discrimination on the grounds set out above.
d) Abusive or insensitive language.
e) Inappropriate behaviour detrimental to any individuals or groups of individuals.
- The ASA and British Swimming are governed by UK law and will seek to ensure that its participants are committed to addressing its responsibilities under the sex discrimination Act 1975,Race Relations Act 1976, Race Relations (Amendment) Act 2000, Equal Pay Act 1970, Disability Discrimination Act 1995, Human Rights Act 1998, Disability Discrimination Act (Amendment)2005, Equality Act 2006.
- Committees, Officials and Volunteers in all aquatic disciplines must address this responsibility to support equality, diversity and inclusion in our sport.
North Norfolk Vikings Swimmer Disciplinary Guidelines
Our code of conduct states:
Any misbehaviour on poolside, during a session or in the changing rooms before or after the session will be treated very seriously by the committee and may result in the swimmer being asked to leave the pool or result in club suspension.
At the discretion of the coach any misbehaviour that represents a disruption, danger or health and safety issue to either the swimmer themselves, other swimmers or the coaching team will be:
- Asked to cease the behaviour immediately and resume with respectful and considerate training/behaviour.
- If the behaviour continues then the coach will ask the swimmer to leave the pool for a period of time or for the remainder of the training session.
- Any unacceptable behaviour will be reported to the swimmers parent/carer via an email from the Club’s Welfare Officer, with a request for support in ensuring this behaviour does not reoccur.
- Should the behaviour be of a repetitive nature over several sessions the coach will have the discretion to issue a formal verbal warning that unless an improvement in the behaviour takes place immediately swimming will be suspended.
If the behaviour continues, a formal written warning will be issued with a notice to improve behaviour immediately.
If the behaviour continues, suspension of membership will be issued and the swimmer will no longer be able to train with the club. Training can only be resumed at the discretion of the committee in conjunction with the coaching team.
As a last resort, the club reserves the right to expel any member in accordance with the constitution and ASA regulation and judicial law
Member’s right to be heard
Our members have the right to an appeal if they feel the action taken by the club has treated them unfairly or is unjust.
The club aims to deal with internal disputes in the following way:
- First, the club aims to resolve the issue informally and amicably.
- If it is not possible to satisfactorily conclude the matter in this way, the party involved should address the dispute to the chair of the committee or such person as nominated by them. Within 7 days of such letter a mediator shall be appointed and the relevant ASA regulations and laws for internal disputes and hearing shall be actioned.
A copy of our constitution is available upon request and the ASA handbook with all relevant information is available on the ASA website
Welfare / Safeguarding
The Club has ASA 21 accreditation coaching level.
The Club has adopted Wavepower 2012/15 – the ASA Child Safeguarding Policy and Procedures. This can be found on the ASA website.
Read our Constitution:
RULES of North Norfolk Vikings Swimming Club (“the Club”) as at 12 May 2019
1.1 The name of the Club shall be North Norfolk Vikings Swimming Club.
2.1 The objects of the Club shall be the teaching; development and practice of swimming, diving, artistic swimming, open water, water polo for its members and shall, where appropriate, be to compete. In the furtherance of these objects:
2.1.1 The Club is committed to treating everyone equally within the context of its activity and with due respect to the differences of individuals. It shall not apply nor endorse unlawful or unjustified discrimination, and shall act in compliance with the protections afforded by the Equality Act 2010.
2.1.2 The Club shall implement the Swim England Equality Policy (as may be amended from time to time).
2.2 The Club shall be affiliated to Swim England East Region, and shall adopt and conform to the rules of Swim England East Region, and to such other bodies as the Club may determine from time to time.
2.3 The business and affairs of the Club shall at all times be conducted in accordance with the Articles, Regulations and Technical Rules of Swim England (“Swim England Regulations”) and in particular:
2.3.1 all competing members shall be eligible competitors as defined in Swim England Regulations; and
2.3.2 the Club shall in accordance with Swim England Regulations adopt Swim England’s Child Safeguarding Policy and Procedures (“Wavepower”); and shall recognise that the welfare of children is everyone’s responsibility and that all children and young people have a right to have fun, be safe and be protected from harm.
2.3.3 members of the Club shall in accordance with Swim England Regulations comply with Wavepower.
2.4 By virtue of the affiliation of the Club to Swim England East Region, the Club and all members of the Club acknowledge that they are subject to the regulations, rules and constitutions of:
2.4.1 Swim England East Region; and
2.4.2 Swim England (to include the Code of Ethics); and
2.4.3 British Swimming (in particular its Anti-Doping Rules and Judicial Code); and
2.4.4 FINA, the world governing body for the sport of swimming in all its disciplines (together “the Governing Body Rules”).
2.5 In the event that there shall be any conflict between any rule or by-law of the Club and any of the Governing Body Rules then the relevant Governing Body Rule shall prevail.
3.1 The total membership of the Club shall not normally be limited. If however the Committee considers that there is a good reason to impose any limit from time to time then the Committee shall put forward appropriate proposals for consideration at a General Meeting of the Club.
The members shall have the right to impose (and remove) from time to time any limits on total membership (or any category of membership) of the Club.
3.2 All persons who assist in any way with the Club’s activities shall become members of the Club and hence of Swim England and the relevant Swim England membership fee shall be paid. Assisting with the Club’s activities shall include, but not be restricted to, administrators, associate members, voluntary instructors, teachers and coaches, Committee members, helpers, Honorary members, life members, Officers, patrons, Presidents, technical and non-technical officials, temporary members, Vice Presidents and verifiers or tutors of Swim England’s educational certificates.
3.3 Paid instructors, teachers and coaches who are not members of the Club must be members of a body which accepts that its members are bound by Swim England’s Code of Ethics, Swim England Regulations relating to Wavepower those parts of the Judicial Regulations and procedures necessary for their implementation and whilst engaged in activities under the jurisdiction of Swim England shall be subject to all the constraints and privileges of the Judicial Regulations.
3.4 Any person who wishes to become a member of the Club must submit a signed application to the Secretary (and in the case of a junior swimmer the application must be signed by the swimmer’s parent or guardian). Election to membership shall be determined by the Membership Secretary but other person(s) authorised by the Committee may make recommendation as to the applicant’s acceptability.
The Chairman shall be required to give reasons for the refusal of any application for membership. Any person refused membership may seek a review of this decision before a Review Panel appointed by the Committee (“Review Panel”) comprised of not less than three members (who may or may not be members of the Committee). The Review Panel shall include one independent member nominated by the Swim England East Region. The person refused membership shall be entitled to make representations to the Review Panel. The procedures for review shall be at the discretion of the Review Panel whose decision shall be final and binding.
3.5 In its consideration of applications for membership, the Club shall not act in a discriminatory manner and in particular, shall adhere to the Equality Act 2010 (as may be amended). Accordingly, (unless the Club chooses to restrict its membership to only people who share the same Protected Characteristic) the Club shall not refuse membership on the basis of a Protected Characteristic within the Equality Act 2010, such as disability; gender or gender identity; pregnancy; race; religion or belief; or sexual orientation. Neither may refusal be made on the grounds of political persuasion.
3.6 The Club may refuse membership only for good and sufficient cause, such as conduct or character likely to bring the Club or the sport into disrepute, or, in the case of a swimmer, being unable to achieve the entry standards as laid down and provided by the Club to the applicant for membership.
4. Subscription and Other Fees
4.1 The annual members’ subscription and coaching and squad fees (as applicable) shall be determined from time to time by the Committee and the Committee shall in so doing make special provision for different classes of membership as it shall determine.
4.2 The annual subscription and entrance fee (if any) shall be due on joining the Club and thereafter on the 1st day of January each year.
4.3 Any member whose subscription is unpaid by the date falling 30 days after the due date for payment may be suspended by the Committee from some or all Club activities from a date to be determined by the Committee and until such payment is made.
4.4 The Committee shall, from time to time, have the power to determine the annual membership subscription and other fees. This shall include the power to make such increase in the subscription as shall, where the Club pays the individual Swim England membership fees to Swim England on behalf of members, be consequential upon an increase in individual Swim England membership fees. Any increase in subscriptions shall be advised to the members in writing with the reasons for any increase to be reported to the members at the next Annual General Meeting.
4.5 The Executive Officers (or the Committee) shall have the power in special circumstances to remit the whole or part of the fees, including the Swim England membership fees, to address issues of social inclusion.
5.1 A member wishing to resign membership of the Club must give to the Membership Secretary written notice of his/her resignation. A member’s resignation shall only take effect when this (Rule 5.1) has been complied with.
5.2 The member who resigns from the Club in accordance with Rule 5.1 above shall not be entitled to have any part of the annual membership fee or any other fees returned.
5.3 Notwithstanding the provisions of Rule 5.1 above a member whose subscription is more than two months in arrears shall be deemed to have resigned. Where the membership of a member shall be terminated in this way he/she shall be informed in writing that he/she is no longer a member by notice handed to him/her or sent by post to his/her last known address.
5.4 The Swim England Membership Department shall be informed should a member resign when still owing money or goods to the Club.
6. Expulsion and Other Disciplinary Action
6.1 The Committee shall have power to expel a member when, in its opinion, it would not be in the interests of the Club for the individual to remain a member. The Club in exercising this power shall comply with the provisions of Rules 6.3 and 6.4 below.
6.2 Upon expulsion the former member shall not be entitled to have any part of the annual membership fee refunded and must return any Club or external body’s trophy or trophies held forthwith. Clubs in exercising this power are required to comply with the provision of Rules 6.3 and 6.4 below.
6.3 The Club shall comply with the relevant Judicial Regulations for handling Internal Club Disputes Procedures (“the Procedures”) as the same may be revised from time to time. (A copy of the Procedures may be obtained from the Swim England website, Swim England Handbook or from the Office of Judicial Administration).
6.4 A member may not be expelled or (subject to Rule 6.5 below) be made the subject of any other penalty unless the panel hearing the complaint shall by a two-thirds majority vote in favour of the expulsion of (or other penalty imposed upon) the member.
6.5 The Officers of the Club (or any person to whom the Committee shall delegate this power) may temporarily suspend or exclude a member from particular training sessions and/or wider club activities, when in their opinion, such action is in the interests of the Club. Where such action is taken the incident or matter will thereafter be dealt with in accordance with the appropriate Judicial Regulations.
7.1 The Committee shall consist of the Chairman, Secretary, Treasurer (together “the Executive Officers of the Club”) and 9 elected members all of whom must be members of the Club. All Committee members must be not less than 18 years of age though the Committee may allow younger member(s) to attend their meetings without power to vote.
7.2 The Committee shall appoint a member of the Club as Welfare Officer who must be not less than 18 years of age, who should have an appropriate background and who is required to undertake appropriate training in accordance with Wavepower. The Welfare Officer will have a right to attend Committee meetings without a power to vote.
7.3 The Executive Officers and Committee members shall be proposed seconded and elected at the Annual General Meeting each year and shall remain in office until their successors are elected at the next Annual General Meeting and will take office when the Chairman has closed the meeting. Any vacancy occurring by resignation or otherwise may be filled by the Committee. Retiring Executive Officers and members of the Committee shall be eligible for re-election.
7.4 Committee meetings shall be held not less than quarterly (save where the Committee itself shall by a simple majority resolve not to meet), and the quorum of that meeting shall be such number as shall represent not less than a simple majority of the Committee members (to include not less than one Executive Officer). The Chairman and the Secretary shall have discretion to call further meetings of the Committee if they consider it to be in the interests of the Club. The Secretary shall give all the members of the Committee not less than two days written notice of a meeting. Decisions of the Committee shall be made by a simple majority (and in the event of equality of votes the Chairman (or the acting Chairman of that meeting) shall have a casting or additional vote.) The Secretary, or in his/her absence a member of the Committee, shall take minutes.
7.5 In the event that a quorum is not present within 30 minutes of the published start time, a meeting shall stand adjourned to the time and date falling seven days after the date of the meeting, or such other date and time as may be determined by the Chairman. If a quorum is not present at the adjourned meeting then those Committee members attending may act for the purpose of calling a Special General Meeting of the members, to which the provisions as to minimum notice contained in Rule 11.1 shall not apply.
7.6 In addition to the members so elected the Committee may co-opt up to 6 further members of the Club who shall serve until the next Annual General Meeting. Co-opted members shall be entitled to vote at the meetings of the Committee and shall not be counted in establishing whether a quorum is present.
7.7 The Committee may from time to time appoint from among their number such sub-committees as they may consider necessary (and to remove (in whole or in part) or vary the terms of reference of such sub-committees) and may delegate to them such of the powers and duties of the Committee as the Committee may determine. All sub-committees shall periodically report their proceedings to the Committee and shall conduct their business in accordance with the directions of the Committee.
7.8 The Committee shall be responsible for the management of the Club and shall have the sole right of appointing and determining the terms and conditions of service of employees of the Club. The Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the members of the Club. The Committee shall be responsible for ensuring that the Accounts of the Club for each financial year be examined by an independent examiner to be appointed by the members in General Meeting.
7.9 The members of the Committee shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities properly incurred by them in the management of the affairs of the Club.
7.10 The Committee shall maintain an Accident Book in which all accidents to Club members at swimming related activities shall be recorded. Details of such accidents shall be reported to the insurers in accordance with the Accident/Incident Notification guidelines. The Club shall make an annual return to the Swim England Membership Department indicating whether or not an entry has been made in the prescribed online form.
7.11 The Committee shall have power to make regulations, create by-laws (see Rule 13.1) and to settle disputed points not otherwise provided for in this Constitution.
8. Ceremonial Positions and Honorary Members/Life Members
8.1 The Annual General Meeting of the Club, if it thinks fit, may elect a President and Vice-Presidents. A President or Vice-President need not be a member of the Club on election but shall, ex officio, be an honorary member of the Club and must be included in the Club’s Annual Return of Members to Swim England.
8.2 The Committee may elect any person as an honorary member of the Club for such period as it thinks fit, or as a Life Member, and they shall be entitled to all the privileges of membership except that they shall not be entitled to vote at meetings and serve as Officers or on the Committee unless any such person shall have retained in addition their ordinary membership of the Club. Such honorary members and Life Members must be included in the Club’s annual return as to membership.
9. Annual General Meeting
9.1 The Annual General Meeting of the Club shall be held each year on a date in November. The date, time and venue for the Annual General Meeting shall be fixed by the Committee.
9.2 The purpose of the Annual General Meeting is to transact the following business:
9.2.1 to receive the Chairman’s report of the activities of the Club during the previous year;
9.2.2 to receive and consider the accounts of the Club for the previous year and the report
on the accounts of the independent examiner and the Treasurer’s report as to the
financial position of the Club;
- to remove and elect the independent examiner (who must not be a member of the
Committee or a member of the family of a member of the Committee) or confirm that
he/she remain in office;
- to elect the Executive Officers and other members of the Committee;
- to decide on any resolution which may be duly submitted in accordance with Rule
9.3 Nominations for election of members to any office or for membership of the Committee shall be made in writing by the proposer and seconder to the Secretary not later than 10thOctober. The nominee shall be required to indicate in writing on the nomination form his/her willingness to stand for election. Notice of any resolution proposed to be moved at the Annual General Meeting shall be given in writing to the Secretary not later than 10th October.
10. Special General Meeting
- A Special General Meeting may be called at any time by the Committee. A Special General Meeting shall be called by the Club within 28 days of receipt by the Secretary of a requisition in writing signed by not less than seven members entitled to attend and vote at a General Meeting or, if greater, such number as represents one-tenth in number of such members, stating the purposes for which the meeting is required and the resolutions proposed.
11. Procedure at the Annual and Special General Meetings
11.1 The Secretary shall personally be responsible for the handing out or sending to each member at his/her last known email address a written agenda giving notice of the date, time and place of the General Meeting together with the resolutions to be proposed thereat at least fourteen days before the meeting and in the case of the Annual General Meeting a list of the nominees for the Committee posts and a copy of the examined accounts. The Secretary may, alternatively, with the agreement of member(s) concerned distribute these materials by e-mail or similar form of communication. The Notice of Meeting shall in addition wherever possible be displayed on the Club Notice Board where one exists.
11.2 The quorum for the Annual and Special General Meetings shall be seven members entitled to attend and vote at the Meeting or, if greater, such number as represents one-tenth in number of such members.
11.3 The Chairman, or in the Chairman’s absence a member appointed by the Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. For the procedures for submitting resolutions to be considered at a General Meeting members are referred to Rule 9.3. In the event of an equality of votes the Chairman shall have a casting or additional vote.
Only paid up members who have reached their 16th birthday shall be entitled to be heard and to vote on all matters. (Members who have not reached their 16th birthday shall be entitled to be heard and vote only on those matters determined by the Chairman as matters concerning juniors, such as the election of club captains.)
11.4 The Secretary, or in his/her absence a member of the Committee, shall take minutes at the Annual and Special General Meetings.
11.5 The Chairman shall at all General Meetings have unlimited authority upon every question of order and shall be, for the purpose of such meeting, the sole interpreter of the Rules of the Club.
- Alteration of the Rules and Other Resolutions
12.1 The Rules may be altered by resolution at an Annual or Special General Meeting provided that the resolution is carried by a majority of at least (two-thirds) of members present and entitled to vote at the General Meeting. No amendment(s) to the Rules shall become effective until such amendment(s) shall have been submitted to and validated by such person as is authorised to do so by Swim England East Region.
12.2 Any member shall be entitled to put any proposal for consideration at any General Meeting provided the proposal in writing shall have been handed to or posted to the Secretary of the Club so as to be received by him/her not later than 10th October in the case of the Annual General Meeting or, in the case of a Special General Meeting, 18 days before the date of the meeting and thereafter the Secretary shall supply a copy of the proposal or resolution to the members in the manner provided in Rule 11.1.
13.1 The Committee shall have power to make, repeal and amend such by-laws as they may from time to time consider necessary for the well being of the Club which by-laws, repeals and amendments shall have effect until set aside by the Committee or at a General Meeting.
14.1 All moneys payable to the Club shall be received by the Treasurer and deposited in a bank account in the name of the Club. No sum shall be drawn from that account except by BACS authorisation from two of the three signatories who shall be the Chairman, Secretary and Treasurer. For online banking, this is no longer required, but is for cheques. Any monies not required for immediate use may be invested as the Committee in its discretion think fit.
14.2 The income and property of the Club shall be applied only in furtherance of the objects of the Club and no part thereof shall be paid by way of bonus, dividend or profit to any members of the Club, (save as set out in Rule 17.3.).
14.3 The Committee shall have power to authorise the payment of remuneration and expenses to any Officer, member or employee of the Club and to any other person or persons for services rendered to the Club.
14.4 The financial transactions of the Club shall be recorded by the Treasurer in such manner as the Committee thinks fit.
14.5 The financial year of the Club shall be the period commencing on 1st September and ending on 31st August. Any change to the financial year shall require the approval of the members in a General Meeting.
14.6 The Committee shall retain all financial records relating to the club and copies of Minutes of all meetings for a minimum period of six years.
15.1 The Committee may borrow money on behalf of the Club for the purposes of the Club from time to time at their own discretion [up to such limits on borrowing as may be laid down from time to time by the General Meeting] for the general upkeep of the Club or with the (prior) approval of a General Meeting for any other expenditure, additions or improvements.
15.2 When so borrowing the Committee shall have power to raise in any way any sum or sums of money and to raise and secure the repayment of any sums or sums of money in such manner or on such terms and conditions as it thinks fit, and in particular by mortgage of or charge upon or by the issues of debentures charged upon all or any part of the property of the Club.
15.3 The Committee shall have no power to pledge the personal liability of any member of the Club for the repayment of any sums so borrowed.
16.1 The property of the Club, other than cash at the bank, shall be vested in not less than two but not more than four Custodians. They shall deal with the property as directed by resolution of the Committee and entry in the minute book shall be conclusive evidence of such a resolution.
16.2 The Custodians shall be elected at a General Meeting of the Club and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
16.3 The Custodians shall be entitled to an indemnity out of the property of the Club for all expenses and other liabilities properly incurred by them in the discharge of their duties.
17.1 A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three – quarters of the members present and entitled to vote. A specific date for the dissolution shall be included in the resolution.
17.2 The dissolution shall take effect from the date specified in the resolution and the members of the Committee shall be responsible for the winding-up of the assets and liabilities of the Club.
17.3 Any property remaining after the discharge of the debts and liabilities of the Club shall be given to a charity or charities (or other non-profit making organisation having objects similar to those of the Club for the furtherance of such objects) nominated by the last Committee.
18.1 The Members acknowledge that these Rules constitute a legally binding contract to regulate the relationship of the members with each other and the Club.
18.2 The following statement must appear on Club membership forms and is to be signed by the member. It must also be countersigned by the parent or a person having parental responsibility for the member, if under 18 years of age:
“I acknowledge receipt of the rules of North Norfolk Vikings Swimming Club and confirm my understanding and acceptance that such rules (as amended from time to time) shall govern my membership of the Club. I further acknowledge and accept the responsibilities of membership upon members as set out in these rules.”