Codes of conduct

Code of Conduct for Swimmers

  • Acceptance to the Club is at the discretion of the Committee and Head Swimming Coach.
  • Squad fees are payable for all swimmers on commencing training with North Norfolk Vikings Swimming Club, even if this predates the submission of the membership document.
  • Swimmers must respect the rights, dignity and worth of every person using the facilities at The Victory or any other venue when representing the NNV Swimming Club.
  • When any Swimmer is training, they must not interfere or disrupt in any way or form with personnel employed by the Centre or activities taking place on the premises.
  • Swimmers must consistently display high personal standards and project a favourable image of the North Norfolk Vikings Swimming Club and the sport of swimming. Swimmers must not smoke, drink alcohol, or take drugs whilst representing the North Norfolk Vikings Swimming Club.  Violation of this will result in immediate suspension from the Club.
  • After squad/group allocation, swimmers must accept the challenge of belonging to that group; show a commitment to work towards their goals and to commit themselves to attendance at training.
  • Swimmers who are injured may only take part in a training session after consultation with the coach and as long as they don’t disrupt or prevent the rest of the squad training.
  • A swimmer may only take part in a land training session as long as they are doing the water session, unless it has been agreed with the coach prior to that session.
  • Training fees are payable in advance at the beginning of each month.  Failure to do so may mean swimmers denied access to training sessions until the arrears are paid in full.
  • One month’s written notice of resignation or withdrawal from the Club is required, accompanied by any outstanding fees, and should be addressed to the Committee Chairman.

Code of Conduct for Parents

Parents are expected to:

  • Complete and return the Health and Photography consent forms, as requested by the club and detail any health concerns relevant to the child on the consent form. Any changes in the state of the child’s health should be reported to the coach prior to coaching sessions. Ensure the club has up to date contact details for you and any alternative person.
  • Deliver and collect the child punctually to and from coaching sessions/swim meets. Please inform either a member of the coaching staff or the front club desk if there is an unavoidable problem. If the club changes your child’s lane and coaching times, please remember that the change is to provide appropriate levels of training and enable your child to progress; it should be encouraged at all times.
  • Ensure that your child is properly and adequately attired for the training session/event including all required equipment i.e. goggles, hats etc.
  • Inform club desk/coach before a session if your child is to be collected early from a coaching session/meet and if so by whom.
  • Encourage your child to obey the rules.
  • Instil in your child that they can only do their best.
  • Behave responsibly as a spectator at training/meets and treat swimmers, coaches, committee members and parents with due respect.
  • Ensure that they do not use inappropriate language within any swimming environment.
  • Show appreciation and support your child and all team members.
  • Ensure that your child’s nutritional needs are meet.
  • Support the club’s committee appropriately and raise any concerns via the club front desk. Details of the clubs Welfare Officer can be found on the club notice board.
  • Support the club coaches, accepting that club coach has overall responsibility for training sessions, and that the team manager takes overall responsibility for children’s welfare at competitions.
  • Training fees are payable in advance at the beginning of each month.  Failure to do so may mean swimmers denied access to training sessions until the arrears are paid in full.
  • One month’s written notice of resignation or withdrawal from the Club is required, accompanied by any outstanding fees, and should be addressed to the Committee Chairman.

Code of Conduct for Swimming Coaches, Teachers & Volunteers

This Code is an extension to the ASA Code of Ethics. Both should be followed.
The Teacher/Coach/ Volunteer must:

  • Put the well-being, health and safety of members above all considerations including developing performance.
  •  At all times adhere to the ASA Code of Ethics, Rules and Laws.
  •  At all times adhere to the ASA Child Safeguarding Policy and Procedures.
  •  Consistently display high standards of behaviour and appearance.
  •  Treat all swimmers with respect and dignity, value their worth and treat everyone equally, recognising their needs and abilities within the context of their sport.
  •  Develop an appropriate working relationship with swimmers based on mutual trust and respect.
  •  Meet the ASA commitment to equality, diversity and inclusion.
  •  Always place the well-being, health and safety of swimmers above all other consideration including developing performance.
  •  Always ensure that all teaching, coaching and competition programmes are appropriate for the age, ability and experience of the individual swimmer.
  •  Always identify and meet the needs of the individual swimmer as well the needs of the team/squad.
  •  Be fair and equal in team and training squad selection.
  •  Never exert undue influence to obtain personal benefit or reward. In particular, coaches must not use their position to establish or pursue a sexual or improper relationship with an athlete or someone close to them.
  •  Encourage and guide swimmers to accept responsibility for their own behaviour and performance.
  •  Continue to seek and maintain their own professional development in all areas in relation to coaching and teaching children.
  •  Treat all information of a personal nature about individual swimmers as confidential, except in circumstances where to do so will allow the child to be placed at risk of harm or continue to be at risk of harm.
  •  Encourage all swimmers to obey the spirit of the rules and laws both in and out of the pool.
  •  Co-operate fully with other specialists (e.g. other coaches, officials) in the best interests of the swimmer.
  •  Never encourage or condone swimmers, volunteers, officials or parents to violate the rules of the club or the sport and report any violations appropriately.
  •  Observe the authority and the decision of the officials and only question those decisions in the appropriate manner.
  •  Treat all competitors and other club teams with respect, whether that is in victory or defeat and encourage all team members and fellow club members to do the same.
  •  Refer all concerns of a child safeguarding nature in line with the club/ASA safeguarding children policy.

Equality, Diversity and Inclusion

  • The ASA and British Swimming have committed themselves to tackling forms of discrimination and to strive to become inclusive of all those who want to participate in swimming (as competitors, officials, coaches and administrators) irrespective of their race, gender, disability, age, sexual orientation and faith and ability.
  •  This code of conduct includes the Association’s commitment to address equality, diversity and inclusion in swimming.

The Association will not tolerate:

a) Discrimination on the grounds set out above.

b) Harassment.

c) Bullying.

d) Abusive or insensitive language.

e) Inappropriate behaviour detrimental to any individuals or groups of individuals.

  • The ASA and British Swimming are governed by UK law and will seek to ensure that its participants are committed to addressing its responsibilities under the sex discrimination Act 1975,Race Relations Act 1976, Race Relations (Amendment) Act 2000, Equal Pay Act 1970, Disability Discrimination Act 1995, Human Rights Act 1998, Disability Discrimination Act (Amendment)2005, Equality Act 2006.
  • Committees, Officials and Volunteers in all aquatic disciplines must address this responsibility to support equality, diversity and inclusion in our sport.

North Norfolk Vikings Swimmer Disciplinary Guidelines

Our code of conduct states:

Any misbehaviour on poolside, during a session or in the changing rooms before or after the session will be treated very seriously by the committee and may result in the swimmer being asked to leave the pool or result in club suspension.


At the discretion of the coach any misbehaviour that represents a disruption, danger or health and safety issue to either the swimmer themselves, other swimmers or the coaching team will be:

  • Asked to cease the behaviour immediately and resume with respectful and considerate training/behaviour.
  • If the behaviour continues then the coach will ask the swimmer to leave the pool for a period of time or for the remainder of the training session.
  • Any unacceptable behaviour will be reported to the swimmers parent/carer via an email from the Club’s Welfare Officer, with a request for support in ensuring this behaviour does not reoccur.
  • Should the behaviour be of a repetitive nature over several sessions the coach will have the discretion to issue a formal verbal warning that unless an improvement in the behaviour takes place immediately swimming will be suspended.

If the behaviour continues, a formal written warning will be issued with a notice to improve behaviour immediately.

If the behaviour continues, suspension of membership will be issued and the swimmer will no longer be able to train with the club. Training can only be resumed at the discretion of the committee in conjunction with the coaching team.

As a last resort, the club reserves the right to expel any member in accordance with the constitution and ASA regulation and judicial laws.

Member’s right to be heard

Our members have the right to an appeal if they feel the action taken by the club has treated them unfairly or is unjust.

The club aims to deal with internal disputes in the following way:

  • First, the club aims to resolve the issue informally and amicably.
  • If it is not possible to satisfactorily conclude the matter in this way, the party involved should address the dispute to the chair of the committee or such person as nominated by them. Within 7 days of such letter a mediator shall be appointed and the relevant ASA regulations and laws for internal disputes and hearing shall be actioned.

A copy of our constitution is available upon request and the ASA handbook with all relevant information is available on the ASA website.

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